www.wmitchell.eduTechnology Training
Staff and Editor Tech Cheat Sheet
I. Generally
F. Breaks
G. Cross-References (e.g., “supra note XXX” and “infra note XXX”
H. Track Changes (aka Red-Lining)
Law Review Editors ‑ Technology Training
A. AC Preparation - Merging Documents
E. Outlines
Staff and Editor Tech Cheat Sheet
1. Small Caps: CTRL+SHIFT+K
2. Italics: CTRL+I
3. Underline: CTRL+U
4. Bold: CTRL+B
1. Footnote: ALT+CTRL+F
2. Endnote: ALT+CTRL+D
1. See Invisible Characters: CTRL+SHIFT+* (asterisk)
1. Cut: CTRL+X
2. Copy: CTRL+C
3. Paste: CTRL+P
1. Save: CTRL+S
2. Close: CTRL+W
3. Print: CTRL+P
1. Page Break: CTRL+ENTER
G. Cross-References
(e.g., “supra note XXX” and “infra note XXX”1. Create a document with footnotes, endnotes, or other elements to which you would like to refer.
2. Place the cursor where you would like to enter the reference
3. Click Insert > Cross-Reference… [ALT + I + R]
4. Select the type of cross-reference that you would like to insert (e.g., footnote, paragraph number, page #)
5. Click Insert
6. Click Close when you’re finished
H. Track Changes (aka Red-Lining)
1. Click on Tools > Track Changes > Highlight Changes
2. Check Track changes while editing
(a) If wanted, check “highlight changes on screen,” or “highlight changes in printed document”
3. To accept or reject the changes, click on Tools > Track Changes > Accept or reject changes
1. Create a style for each heading
(a) Generally, you will be fine with the pre-installed Word headings (i.e., Heading 1, Heading 2, etc.)
(b) If you would like to modify these headings, do the following:
1. On the Format menu, click Style.
2. In the Styles box, select the style you want to modify (e.g., Heading 1), and then click Modify.
3. Click Format, and then click the attribute — such as Font or Numbering — you want to change.
4. Click OK after you've changed each attribute, and then repeat for any additional attributes you want to change.
5. Click Add to Template to save this to your Normal template
2. Determine shortcuts for each style
(a) Heading 1 = CTRL + ALT + 1 or ALT + SHIFT + [LEFT ARROW]
(b) Heading 2 = CTRL + ALT + 2
(c) Heading 3 = CTRL + ALT + 3
3. Create a table of contents by using built-in heading styles
1. Click where you want to insert the table of contents.
2. On the Insert menu, click Index and Tables, and then click the Table of Contents tab.
3. Do one of the following:
- To use one of the available designs, click a design in the Formats box.
- To specify a custom table of contents layout, choose the options you want.
(a) Select any other table of contents options you want.
Law Review Editors ‑ Technology Training
A. AC Preparation - Merging Documents
1. Scenario: An editor is doing an AC and would like to incorporate all staff member changes into one document.
2. In preparation: Reserve a library computer lab
(a) Open the document you would like to AC
(b) File > Save As... so you can save an original version (e.g., Riehl article - Original)
(1) This is so you don’t accidentally make any unintended changes to your article
(c) On the Tools > Track Changes > Highlight changes
(1) Make sure “Track changes” is checked and “Highlight changes on screen” is NOT checked
(d) Save a version for each staff reviewer on the networked drive by clicking Save As...
(1) Rename each save according to staff member
(a) e.g., “Riehl article - Smith Review”, “Riehl article - Jones Review”, “Riehl article - Doe Review”
3. Conduct AC
(a) Do the AC in the library computer labs
(b) Ask each staff member to log in as a law review member, open his/her file, and make all relevant changes to his/her section of the doc.
(1) e.g., pages 1-5, pp. 5-10, etc.
(c) Staff members will make changes as they would with a normal Word document
(d) Make sure the staff members save their documents
4. Merge comments and changes from all reviewers into original document
(a) Open the original document (e.g., Riehl Article – Original) into which you want to merge changes.
(b) Click Tools > Track changes > Highlight changes and CHECK “Highlight changes on screen”
(1) Click Options and under Change formatting, change the color to Blue (or a color other than Auto or Black)
(c) On the Tools menu, click Merge Documents.
(d) Open one of the staff member’s files (e.g., “Riehl article - Smith Review”)
(e) Repeat steps (c) and (d) until all copies of the document are merged.
(f) Word has now integrated all the staff member’s changes into one document.
(1) Each reviewer represented by a different color.
(2) You can then review comments and accept or reject changes as usual.
5. Reviewing the staff members’ changes
(a) All colored text designates a change.
(1) Underlined text designates added text
(2) Stricken text designates deleted text
(3) Blue text designates a change in formatting (e.g., small caps, italics, underline, etc.)
(b) Right-click on the text that you would like to review.
(1) If the change should be implemented, click Accept change
(2) If the change should NOT be implemented, click Reject change
6. Save as a new version (e.g., Riehl article 5)
1. Scenario: A paper has numerous supra and infra references to other footnotes, and you would like to have them automatically update if you insert another footnote.
2. Place the cursor where you would like to enter the reference (e.g., See supra note 1.)
3. Click Insert > Cross-Reference…
4. Select the type of cross-reference that you would like to insert (e.g., footnote, paragraph number, page #)
5. Click Insert
6. Click Close when you’re finished
7. To update all of the footnotes, click anywhere in a footnote.
(a) Click Edit > Select All (CTRL-A)
(b) Click F9, and answer “OK”
8. All cross-references are now updated.
1. Create a style for each heading
(a) Generally, you will be fine with the pre-installed Word headings (i.e., Heading 1, Heading 2, etc.)
(b) If you would like to modify these headings, do the following:
1. On the Format menu, click Style.
2. In the Styles box, select the style you want to modify (e.g., Heading 1), and then click Modify.
3. Click Format, and then click the attribute — such as Font or Numbering — you want to change.
4. Click OK after you've changed each attribute, and then repeat for any additional attributes you want to change.
5. Click Add to Template to save this to your Normal template
2. Determine shortcuts for each style
(a) Heading 1 = CTRL + ALT + 1 or ALT + SHIFT + [LEFT ARROW]
(b) Heading 2 = CTRL + ALT + 2
(c) Heading 3 = CTRL + ALT + 3
3. Create a table of contents by using built-in heading styles
(a) Click where you want to insert the table of contents.
(b) On the Insert > Index and Tables > Table of Contents tab.
(c) Do one of the following:
(1) To use one of the available designs, click a design in the Formats box.
(2) To specify a custom table of contents layout, choose the options you want
(d) Select any other table of contents options you want.
1. This is useful if you have a base document that you use very often, and you would like to create many new documents based upon the original template.
2. Create your original document in the format that you would like.
3. Click File > Save As… and under Save as Type, click Document Template (.dot)
4. Enter a file name (e.g., EditorTemplate.dot)
5. Close the original document
6. Go to a Windows file management screen (e.g., “My Computer” or “Windows Explorer”)
7. Double-click the document template (e.g., EditorTemplate.dot) that you created.
(a) Note that a new, untitled document was created. You may modify and save this document without altering the original template.
8. Note: If you open the template (e.g., EditorTemplate.dot) from within Word by selecting File > Open > EditorTemplate.dot, you will modify the original template. If you would like to simply create a new document, be sure to open it from within a file manager.
1. Creating
(a) To create a multi-level outline, click Format > Bullets and Numbering; click Outline Numbering tab.
(b) Select the type of outline that you would like
(1) Or, click Customize
(a) You may then change all the options as you wish (e.g., font color, heading number style, etc.)
(c) To move from one level to the next, use the TAB or SHIFT+TAB combinations
(d) You may also associate a Outline level with a heading (e.g., Heading 1, Heading 2)
(1) Click Format > Bullets and Numbering; click the Outline Numbering tab.
(2) Click Customize > More > Link Level to Style
(a) Select the style you would like to link to that level.
(3) Click on the next level in graphic depiction on right-hand side of window (e.g., I. or II.)
(a) Repeat
Outline created by Damien A. Riehl