Tables of Contents

WordPerfect 9

There are three steps to creating a table of contents: marking text, defining the table of contents, and generating the table of contents. Once the table of contents is generated, it becomes part of the document.

Marking text for the table of contents

  • Pull down the Tools menu.
  • Select Reference, then Table of Contents.
  • The Table of Contents Tool Bar will appear. There are five levels you can use. Mark 1 will identify text on the top level. Highlight the text that you want to include in the table of contents, then click the appropriate button.
  • Go through the entire document and mark all table of contents entries.

Defining the table of contents

  • Place your cursor where you want the Table of Contents to appear. For example, to place the table of contents at the beginning of the document with the text of the document starting on the next page, press Ctrl/Home to move your cursor to the beginning, then press Ctrl/Enter to insert a hard page break after it. Move your cursor up to the new page.
  • On the table of contents tool bar, click the define button. (To make the tool bar appear, Pull down the Tools menu. Select Reference, then Table of Contents.)
  • Select the number of levels the table of contents will have.
  • A picture of the format will appear in the window at the bottom of the Define Table of Contents dialogue box. Usually, the defaults are fine.
  • If your table of contents has more than one level and you want the last level indented evenly, click the box next to Display Last Level in Wrapped format at the bottom of the dialogue box.
  • Click OK.

Generating the table of contents

  • Make sure you have marked all text for the table of contents and defined the table of contents in the position in which you want it to appear.
  • On the table of contents tool bar, click the Generate button.

MS Word 2000

There are three steps to creating a table of contents: applying styles to the text you want to include in the table of contents, designing the table of contents, and building the table of contents. Once the table of contents is generated, it becomes part of the document.

Applying styles

  • Highlight the text that you want to include in the table of contents.
  • ull down the Format menu, select Style.
  • Select a style from the list of styles. (E.g. Heading 1) (Note that the text will now appear in this style in the document. Click the Modify button if you need to make any changes to the style itself.)
  • Go through the entire document and apply styles to all table of contents entries.

Designing and building the table of contents

  • Place your cursor where you want the table of contents to appear.
  • Pull down the Insert menu, select Index & Tables.
  • Click on the Table of Contents tab.
  • Click on the Options button.
  • The Table of Contents Options box will appear. Styles should have a check mark next to it. The table of contents can have several levels. In this box, you select what styles will correspond to what levels.
  • Click OK. This will return you to the Index and Tables box.
  • Make sure the options in this box are what you want. The preview box will show what the table of contents will look like.
  • Click OK.

Updating the table of contents

  • Right click on the table of contents.
  • Select Update Field.
  • Click in the appropriate radio (round) button to update the entire table or just the page numbers. Click OK.
Warren E. Burger Library Handout #26

Updated: February 17, 2002

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